EXHIBIT

POLICIES

EXHIBITOR POINTS:

Companies earn exhibitor points annually based on continued membership and cumulative booth purchases. Exhibitor companies select their booth positions in the AFSA Exhibit Hall in the order determined by the number of points they have earned. The company with the most points selects first, provided its application and payment are submitted by the deadline. The company with the second-highest number of points will choose second, and so on. Companies applying after the deadline will select a booth on a first-come, first-served basis, regardless of the number of points they have earned. Points are accumulated as follows:

  1. One point for each consecutive year of membership in AFSA. (Any company that allows its membership status to lapse for any time will lose all previously acquired points.)
  2. One point per booth, every year the company has exhibited.
  3. Diamond, Platinum, Gold, and Silver sponsors receive first choice based on accumulated points.

RESELLING BOOTH SPACE:

Reselling booth space by an exhibitor or sharing booth space with other companies is prohibited.


BOOTH DISPLAY:

Exhibitors may choose to display an entire exhibit or a fold-out display, but tabletop displays are not allowed. A/V equipment & electrical hookups are available for through Encore with the hotel.

No booth structure can be higher than the 8ft high drapery back wall unless you occupy an island booth (an aisle on each side of the booth) or you receive permission from AFSA.

HOSPITALITY SUITE AND ORGANIZED EVENTS:

This policy was recommended by the AFSA Manufacturer/Supplier Council and approved by the Board of Directors.

We are asking all exhibiting companies to read and comply with this document. The policy for the use of hospitality suites and organized events is stated as follows: “AFSA members, exhibitors, and registered guests are not permitted to organize or sponsor large open invitation hospitality suites, seminars, parties, and events. Functions with customers shall be limited to smaller, specific events such as dinners, lunches, breakfasts, or shows during the official AFSA convention dates, from the opening of registration through the closing event, as detailed in the published convention schedule. There are no exceptions. Violators will be assessed a permanent penalty of 50 percent of their accumulated exhibitor points, resulting in a loss of booth assignment priority for all future years. Violators with no points to lose will not be permitted to exhibit in the following year.”

CONTESTS, ALCOHOLIC DRINKS AND DRAWINGS:

No company will be permitted to organize contests or drawings in their booth during the official convention dates, and to give away prizes. Companies will be allowed to give away items in their booths, provided they are not given away as prizes in contests or drawings. Alcoholic drinks may not be distributed by any exhibitor.

ADVERTISING AND HANDOUTS:

Only AFSA representatives and registered exhibitors will be permitted to distribute advertising materials or other handouts in the AFSA Exhibit Hall. Materials deemed to be offensive are not allowed. In addition, AFSA prohibits the distribution of commercial, employment, political, or promotional materials in or around any AFSA program, including, but not limited to, networking meals, seminars, meeting rooms, hallways, etc., without the prior written permission of AFSA.

ADMISSION:

AFSA’s Convention, Exhibition & Apprentice Competition is open to registered members and guests. The 2nd exhibit day, 9/30/26, is open to all registered attendees, exhibitors, and invited guests of AFSA, its exhibitors, and its local members. AFSA reserves the right to refuse admittance to anyone to any event, program, or exhibit.

BOOTH PERSONNEL:

Company representatives may exhibit with an exhibiting company, provided they are there solely to sell the exhibiting company's products or services.


MACHINERY DEMONSTRATIONS:

The Manufacturer/Supplier Council has established a policy regarding machinery demonstrations during the AFSA exhibit show hours based on safety standards determined by the Occupational Safety and Health Administration (OSHA). According to OSHA, sound levels above 85 decibels require a hearing conservation program. Any company choosing to demonstrate machinery during show hours with a decibel level exceeding 85, as considered by OSHA to be over the safety limit, will be required to select a booth in the designated area. For AFSA45, the designated area is located in the 1010-1017 aisle. Companies exceeding 85 decibels must provide safety-standard earplugs to attendees.

Any company with a booth located outside the demonstration area and demonstrating machinery with a decibel level greater than 85 during show hours must discontinue further demonstrations for the remainder of the show. The booth selection process will follow the order as defined by the point system.